## Back to Your Own Environment

From a team you can return to your own environment via:

- The button below the general team information o
- by clicking on your own name in the overview of recent activity.

From your own environment, you can then choose one of the other teams of which you are a member.

If you create an arrangement from your own environment (i.e. not the team environment), you are automatically the main author.

Main authors own the arrangement and have the right to publish arrangements.

As the main author, you can also link 1 or more co-authors to your arrangement, or make someone else the main author of your arrangement. In the latter case, you transfer ownership, as it were; You will then become a co-author yourself and you will no longer have publishing rights and you can no longer invite co-authors.

Changing the main author is useful, for example, when you want to transfer the entire arrangement to someone else or when you want to migrate the arrangement to another Wikiwijs account. Our support department can also help you with this.

Conditions to make someone a co-author or lead author:

- the author to be added is in possession of a working Wikiwijs profile, and is preferably logged in to Wikiwijs Maken earlier

- You have the email address of the new author

1. Select the desired arrangement on which you want to collaborate with others.
2. At the bottom of the 'Properties' tab of the arrangement, a 'Authors' field is included.
3. Click on the plus sign behind 'Co-authors'. A pop-up will appear.
4. Enter the name and email address of the author you want to collaborate with.
5. Choose which role you want to give the author.
6. Click Send invitation. An invitation email will be sent to the author you want to collaborate with.
7. The recipient must click the link in the message to confirm the invitation. Only then does this person appear as an author in your arrangement as a co-author in a role that you have chosen.

Revoke invitation, remove co-author

1. By clicking on the gray cross you can also remove the co-author. Wikiwijs will then automatically send an email to the co-author that he/she is no longer a co-author of the arrangement.

2. By clicking on the name of the user, you can email this person directly, depending on which email program you use.
3. You can now collaborate on the package. You can repeat steps 1 to 9 to add multiple co-authors to your arrangement. There is no limit to the number of co-authors you can add.

Author notes

It is possible to place author notes with each element of the arrangement. If there is an author note, a speech bubble icon will appear next to the element. In addition to posting an author note, it is also possible to respond to the note.

Adding the author note is done as follows;

1. Click on the title of the element (headline, text, image, etc.).
2. At the bottom of the field, click Add author note
3. A field opens in which notes can be added.
4. Finish by clicking Save Text

Below are the main differences between adding a team or authors to a 'private arrangement'

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Administrators and lead author

- A team can have multiple admins

- An arrangement with co-authors can only have one main author

Data Viewing

- Each team gets its own Team Environment, in which you have all team arrangements and team members in one overview.

- Arrangements with co-authors are listed in the 'Arrangements' overview, to see the co-authors go to the 'Properties' tab in the arrangement

Adding authors

- You add team members at team level. The members are given a role within that team. The members have access to all current and future arrangements within that team.
- You add co-authors at arrangement level. The co-author only has access to that one arrangement
- Co-authors are not possible in a team environment

Removing authors

- All team admins can change the team composition

- As a team member, you can easily leave the team yourself via your dashboard

- A co-author cannot unlink themselves from an arrangement

Attribution in colophon

- A team arrangement is given the name of the team in the colophon or the publication name chosen by the team

- An arrangement with co-authors is given the name of the main and co-author(s) in the colophon

Shared templates, files, and links

- In a team, you can create and save templates, files, and links. These can then be used by the team members in the team arrangements

- In an arrangement with co-authors, the main author determines the design. The authors add files and links from their own Wikiwijs environment

Publishing and making arrangements findable

- In a team, each team member can publish an arrangement. Determining who it is shared with, only the team administrator can do that. Team members cannot therefore adjust the degree of findability.
- In an arrangement with co-authors, the main author determines when an arrangement is published (visible to the outside world). And the degree of findability can only be determined by the main author.

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Please note!

If you have arrangements in your private environment that you work on together with co-authors, and you move these arrangements to a team environment, the co-authors lose their rights. You will receive a notification of this the moment you have clicked on 'Move'.