## Storage options

## Yoda

##

#### Benefits:

- Approved for high privacy/ confidentiality risks
- Storage of large volumes of data that don't need to be frequently accessed for processing/ analyzing
- Creation of structured metadata to describe your research data (FAIR)
- Access possible for external users (2FA)
- Cost covered by faculty up to 500GB
- Archiving and data publishing available through YODA
- Links with PURE

#### Limitations:

- Data will likely need to be copied locally prior to data processing/ analysis
- Lacks desktop sync
- Does not allow for access management at a folder and sub-folder level; everyone in the YODA group has access to all folders and sub-folders

## Research Drive

##

#### Benefits:

- Approved for high privacy/ confidentiality risks
- Storage of large volumes of data that need to be regularly accessed for processing/ analyzing
- Similar to SurfDrive, but works on a project level rather than individual
- Has a desktop sync client for easy management of locally copied data
- Facilitates access management at the folder and sub-folder level
- Access possible for external users
- Cost covered up to 500GB

#### Limitations:

- Required encryption for very high risk data
- Requires syncing of data locally before processing/ analyzing
- Does not offer structured metadata
- Not suitable for archiving or publishing

## SciStor

##

#### Benefits:

- Storage of very large volumes of data that need to be regularly accessed for processing/ analyzing
- Data can be accessed directly from SciStor without copying locally
- Best option for high-processing computing
- Allows for access management at the folder and sub-folder level

#### Limitations:

- Access not possible for external (non-VU) users
- Storage costs not covered up to 500GB
- Additional measures required for very-high risk data
- Access rights managed entirely by IT for Research, changes can only be made upon request
- Not suitable for archiving or publishing

## Sharepoint

##

#### Benefits:

- Replacement for the previously used G-Drive (and in suitable cases SurfDrive)
- Similar to OneDrive, but ensures data storage is linked to a project rather than an individual
- Allows for access management at a folder and sub-folder level
- Access possible for external users

#### Limitations:

- Requires encryption for high risk data

- Very easy to grant access to data, meaning unauthorised data access can happen by mistake

- Difficult to maintain an overview of who has access to folders and Teams channels

- Does not offer structured metadata
- Not suitable for archiving or publishing