1. SHARE THE REASON FOR THE EMAIL
I’m reaching out because…
As you may know, our department is currently looking for someone to…
A colleague of mine recently informed me about a job opening in your company, and so…
2. MENTION THE ACTION NEEDED
Most emails that you send in a professional setting require some action. It’s important to be as clear as you can about what action or actions you need the reader to take:
Let me know what you think about my ideas/suggestions.
Let me know when you would be available to meet next week.
Please review the following attachments before our next meeting.
3. WRITE YOUR CLOSING STATEMENT
Before you end the email, take a sentence or two to make sure that you allow your reader to ask questions or reply:
Feel free to reach out if you have any questions.
Let me know if you need any clarification.
Please let me know if you have any feedback or suggestions.
Don’t hesitate to let me know if you need more time.