## Coach

Most educators coach one or more students in one way or another. Coaching may be provided during a thesis or final paper, or during interviews or digital communication about general study progress. Students often share sensitive personal data during coaching. Not only about their progress, but also about more personal matters. Protecting their privacy is essential.

### Reporting

-     1. How and in which setting do you report on the coaching of students

Assess all forms of reporting for protection of privacy. Do you make notes in a notebook, which may get lost? Do you share reports over an unsecured server? Do you save your reports in a private mailbox? Etc. Make sure that all reports and notes on student coaching are stored in a secure environment.

### Sharing

-     1. Who has access to the reports or notes?

Chances are that not only you and the student, but also external parties, such as a student psychologist or student counsellor , have access to the notes or reports. Determine in advance how you and the others can share and jointly store the desired information in a secure manner.

### Storage

-     1. Where do you save the reports and notes?

Are they saved using the software purchased by your organisation? If so, a 'data processing agreement' is in place and privacy is guaranteed. Take additional measures if you make notes on paper, travel extensively for work (and others may be able to view the data while travelling) and share the notes or reports with several (external) parties.